Do you need to invoice businesses in EU?

If you answered yes, you may need electronic invoice processing.

Transalis eInvoice™ is a trusted provider of digital invoice processing with companies in EU

More and more countries, including EU, are looking for new ways to streamline their processes, eliminate tax avoidance and collect more VAT. Already across the EU, government and public sector organisations are required to use B2G eInvoice processing, and B2B suppliers are being encouraged do the same.

An eInvoice solution from Transalis will streamline your invoice processing with trading partners in EU.

  • Reduce time spent on administrative tasks
  • Improve accuracy and minimise disputes
  • Remain compliant with complex cross-border regulatory and tax requirements
  • Automate invoice validation
  • Speed up the entire billing process

eInvoicing in EU

eInvoicing with Transalis eInvoicing in EU

Contact Us

If you have any questions just get in touch. Our team of expert consultants are on hand to help with anything you need.

Email

sales@transalis.com

Calling from the UK

0845 123 3746

For international callers

+44 1978 369 343

eInvoicing-regulations-in-257---Europe Union

EU eInvoicing regulations

July 17 2024

EN 16931 electronic invoicing standard:
What is the EN 16931 standard?
‍The EN 16931 standard is a European norm that defines the technical specifications for the content and format of electronic invoices, established by the European Committee for Standardisation (CEN) in 2017. Initially known as the European Standard on Electronic Invoicing (ESI), it has developed to become EU Directive EN 16931.
The aim of the standard is to harmonise electronic invoicing (e-invoicing) across the European Union, meaning that Member States have a standardised format, implementation and specification criteria to adhere to. By harmonising the format of electronic invoices and their implementation process, Member States can easily facilitate cross-border trade and transactions. The standard can be used in both business-to-government (B2G) and business-to-business (B2B) transactions.
What are the compliance levels for the EN 16931 standard?
The European Commission details three areas that make up the EN 16931 standard, each crucial for ensuring seamless e-invoice exchange within the EU:
  • The invoice document
  • The implementation
  • The specification

 

June 25 2024
ViDA proposal once more vetoed during ECOFIN meeting.
Estonia vetoed the VAT in the Digital Age (ViDA) proposal for a second time during last week’s vote at the ECOFIN meeting on concerns regarding Pillar 2 (Platform Economy).

May 14 2024
New approval timeline for the latest ViDA proposal publication
The latest publication’s potential approval has further been delayed until the end of June 2024. However, taxpayers are still curious as to what the newest proposal means for businesses and Member States within the European Union.

The 3 pillars of the ViDA proposal are Digital Reporting Requirements, Single VAT Registration, and VAT treatment of the platform. Focusing on the former, the latest proposal edition has yielded noticeable content changes in these requirements.
Immediate changes upon proposal approval
Beginning on the date defined by the directive (contingent upon the proposal’s approval), Member States are no longer required to obtain derogation to implement obligatory e-invoicing within their jurisdictions.

This, however, does not include digital reporting requirements. E-invoicing is separate in the context of the proposal, and the obligation, together with the new rules for derogations, will become effective right away.

New rules as of 1 July 2030
From the perspective of electronic invoicing, a few of the most notable changes, expected to begin on 1 July 2030, include the following:
• Structured format electronic invoices (e-invoices) become the default standard, including hybrid formats and the use of EDI for intra-community transactions.
• Electronic invoices for intra-community transactions must be EN-compliant/conform to EN-16931 standards. Member States may allow other standards for domestic transactions.
• Member States must ensure means of validation of electronic document data and may offer a government portal to address this; however, centralized clearance/validation exclusively via a government portal is no longer allowed.
• Intra-community invoices must be issued 10 days following the chargeable event.
• EN-compliant e-invoices are no longer subject to buyer acceptance.
In tandem with e-invoicing requirements, the notable changes to digital reporting requirements set forth by the proposal, expected to begin on 1 July 2030 as well, include the following:
• Digital reporting requirements become compulsory for intra-community transactions, including reverse-charge scenarios.
• Suppliers must report intra-community transactions in real-time (immediately).
• Buyers must report these same intra-community transactions within 5 days.
• Member States must provide the means for taxpayers to submit reporting requirements which must be EN compliant.

What happens to domestic DRR?
Member States may optionally implement domestic digital reporting requirement changes as of 1 July 2030. Notably, changes associated with this aspect include:
• Suppliers would have to report individual transaction data in real time.
• Self-bills for buyers issuing invoices on behalf of their supplier would have to be reported in no later than 5 days.
• Purchasers would have to report individual transaction data in no later than 5 days.
• EN syntaxes would be mandatory to implement domestic digital reporting requirements; however, other syntaxes are allowable if interoperability with EN syntax is ensured.
The proposal further addresses Member States with existing domestic digital reporting requirements. Those requirements that have existed since 1 January 2024 or before must be adapted to the requirements stipulated within the proposal by 1 January 2035.

Further steps and timelines
The proposal encompasses requirements that enter into force on the date defined by the directive, invoice content changes beginning 1 January 2026, aspects in the interim from 1 January 2027 to 1 July 2030, and obligations from 1 July 2030 to infinity and beyond. The proposal discusses the stipulations and their implications for taxpayers and Member States.

The proposal did not gain the largely expected approval on 14 May because of opposition to certain aspects of the platform economy pillar. The Belgian presidency has accepted the opposing comments and asserted that they have the intention to amend the proposal as necessary and reach an agreement by the end of June 2024.